Writing a Resignation Letter: Are you ready?

There may come a time when you decide to move on and pursue a new opportunity.

But of course you need to get out of your current position. There comes the dilemma of: How to write a resignation letter.

There are several things you have to keep in mind once you’ve decided to resign. The most important thing is that all notices should be in writing to provide a record and so they can be processed easily and within an appropriate timeline.

Here are some very helpful guidelines to help you write a resignation letter.


  • You should be kind, polite, and professional when you are going to resign.
  • Start your letter with the nuts and bolts. Be straightforward and matter of fact.
  • State your intended last date  work and your current post, customarily giving notice of at least two weeks. More involved positions may require more time, especially if you will train your replacement.
  • Make an effort to write the letter formally, and address it to the correct individual.
  • The format of good resignation letter includes a request that is written very briefly and
    concisely so that your resignation can be accepted easily.
  • You should provide your future contact details.
  • As long as you’re leaving on good terms, you might consider an expression of gratitude to your colleagues.
  • You should talk about the transition and offer to provide a person to contact if they run into any problem, and/or offer to train your replacement.
  • Your letter should not be a list of grievances. It should be tactful.
  • Imagine that your letter is a face-to-face meeting with your manager.

Now it is acceptable to attach a document to an email, or also can hand-deliver the letter old school in printed form. Don’t forget to keep your own copy.


There are so many great opportunities waiting in the world. Getting rid of an old job for a
new one is not bad, and for that, it can’t hurt know how to write a good resignation letter.

Check our job search engine while you’re at it.